Business moves are more difficult than a home or personal relocation. There is a chance that you aren’t physically capable of controlling all aspects of corporate relocation. Certain corporate guidelines must be followed. The ideal amount of time that it will take to plan for a move is about three months. The majority of us are not familiar with the rules of corporate relocations, which could cause anxiety and headaches.
Any office move is a significant undertaking and requires meticulous planning. It’s a daunting task, especially if you’ve never been through a move before, but don’t worry. It is possible to break it down into easy steps or helpful office relocation tips, just like any other procedure.
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Corporate Moving Checklist How to Move
When it concerns corporate relocations communicating is essential. Communication is key in corporate moves. Employees, movers, and landlords should be aware of every detail. The fewer questions you have to ask in the midst of the office move and the more efficient. Office movers should be instructed on the exact location to put each piece. Make sure you arrange the desks in the right order, especially if you have a lot of them. One method you can use to help the movers sort things out is by using color-coded stickers. For instance, all furniture from one floor or office can be identified using a specific color and number.
Labeling is an extremely effective tool for organizing furniture in office moves. Be careful in this matter. Moreover, the sticker should be attached in a place in a place that makes it easily readable. The office move will be easier by making it simple and clear for movers. The time is the money.
Supervisors It is your responsibility to ensure that all employees adhere to the instructions for the office relocation. It is your responsibility to ensure that all employees are aware of this guideline. If everything is completed correctly employees can resume their normal work schedule right away following the relocation.
The employees are responsible for packing their own supplies and following the office’s moving guidelines.
Checklist for Major Office Moves
Get ahead of the move
Assess – Take a look at your area prior to you making a commercial move.
Have a deadline
You’ll be more productive If you have a deadline or set a number of deadlines. You can’t put off things or delay until the following day if you’ve got an end date. It’s a great motivator to ensure that everyone gets a day off.
Planning is your best friend Use documents, spreadsheets, and checklists to make the most of your office relocations. List all the tasks that have to be accomplished regardless of how little and also the steps to be taken to complete them, as well as the persons who are responsible for each of them.
Personal belongings such as money photographs, legal documents, and flowers are not the responsibility of the movers. We suggest moving your personal items in person in order to protect them. If you require a container for this commercial mover, they can supply it.
Find out what NYC commercial moving services are provided in your new office lease. Your lease may include services like co-working space or serviced offices. Phones, phone lines, information technology, electronics, insurance, business, and cabling are all covered. Contact your current suppliers for their support throughout the transition.
Inform your suppliers that you’ve received items (fruits, newspapers, milk, etc.). Make sure to contact them at minimum three weeks prior to inform them that you’re moving. Be sure to notify your cleaning company know, as well. This is a good moment to look into the new office space you’re considering.
Choose the time of your move carefully. Your business may not be able to adjust to the season. During the relocation, your company will cease operations.
In this way, your projects can be broken down into smaller pieces. The planning documents you have created can serve to guide you forward.
Transport of technology equipment
Before moving any specific piece of process equipment, make sure it is appropriate to do so. The majority of these machines have to be transported in a specific way. You should inform the owner of your intention to lease equipment. Disconnecting and removing computers should be handled in a particular way. Make sure that the person handling this matter does everything correctly. The ink must be removed from the copiers prior to the office moves. They may have removable parts that could easily get lost during the move – ensure they’re securely secured or placed in an additional box. If you have vending machines in your office remove all the merchandise. Drain the water from the dispensers.
Determine if you need to buy furniture for the new space and make it happen. You can find all the furniture you need in many co-working areas or serviced offices.
Separately pack all contents that include the latest work documents, trays for letters, books, and other things. We recommend that you place all loose items like pencils, staples, and pencils into an envelope. Then, place them in a container. Make sure to protect all glass by using the use of paper. When moving offices there may be items left in the old room that is not transported to the new room. It is best to mark them with a “Do Not Move” sticker before the move to ensure that they don’t get moved to the wrong location.
The most responsible part of an office relocation is planning it. It will help to plan your office move in advance. This will not only save nerves for your employees but also for the movers who will be conducting the move. Request quotes from stationery suppliers for everything you require with your updated address
If you are a moving company, take a look at this simple CRM software which helps you to keep everything under control.