Everyone knows that themed parties are always fun. It makes an event more festive, engages your guests, and makes the event more memorable. Sure, it can take more preparation and planning but once you hold your event and see your guests having fun, you’ll realize that it’s well worth the extra effort.
In this article, we’ll tell you all you need to take care of to make party planning simple and fun. From setting a budget to picking a theme, and getting your music ready, we’re here to help you host the picture-perfect party that’ll be the talk of the town.
Organizing a themed party can be a rewarding experience, especially when the results turn out exactly as you imagined. Here’s a guide that can help you achieve that, and so much more!
Set a Budget
Setting a budget is perhaps the most crucial step in organizing a party. It allows you to be aware of all the things you have to buy without going overboard and spending more than you had intended. Make a list of the general things you’ll need and put a cap on how much you’re willing to spend in each area. Remember that you can also DIY some items to lower your expenses.
Pick A Theme
What does the guest of honour like? Does his or her life revolve around a specific interest, book, or movie show?
Your theme could be anything: a popular movie show, the celebrant’s favourite colour, superheroes, fairy tales, or a funky disco theme. If you have trouble selecting a theme, here are some party theme ideas to jumpstart the process.
Just make sure to mention it in your invites so people can prepare and nobody looks out of place. Remember, every aspect of the party, the food, the decor, the invitations, etc. will revolve around the theme so when deciding on one, think of the practicality and how you can pull it off.
Make Your Guest List
Putting a guest list together is one of the most important aspects of any party. It should be well thought out and doesn’t overlook anyone who’s important to your celebration.
To make sure you include everybody you need to, get a running list going and whenever you remember someone you left out, write their name in. If you’re throwing a party for someone else, you can run the guest list by him or her to make sure that everyone who needs to be there will be invited. And also purchase gifts for travellers who come from other cities or countries, It makes this party more exciting and interesting.
Plan Your Decor Well
Depending on how creative you are, you can DIY a few or a lot of your party decor. It saves you money while allowing you to let your creative side run wild.
If you’ve picked a beach theme, for example, you can create a centrepiece made of seashells, palm fronds, faux tropical flowers, and coconuts. Make your gift bags an extension of your theme by including cute miniature starfish-shaped soaps, sunglasses, and flip-flops.
To give your guests ample time to block off your party in their schedules, send out your invitations at least a month in advance. Plan on what you want to write and how you want to send them months before you need to send them out.
If you’re planning on having professionally printed party invitations, it can get expensive real quick. Luckily, you don’t have to go to a printer. You can print them on your own or send email invitations and post about them on your social media profile.
Get inspiration from Pinterest and Instagram or use a graphic design tool like PosterMyWall. PosterMyWall has tons of ready-made and customizable party flyer templates. If you’re using a template from PosterMyWall, you can customize and download a template that’s fit for social media use for free.
Get the Food Menu Right
As much as possible, opt for food items that go with your theme. Using the beach party theme as an example, you can offer food shaped like sandcastles, lobsters, and fish. For beverages, you can serve piña coladas and watermelon shakes.
Also, keep in mind that your guests may have different dietary restrictions. Some may be vegetarian, lactose-intolerant, pescatarian, or have major food allergies. To prepare for this, you can have them respond with RSVPs that include the details of their diet.
If you don’t want to get mired in too much detail, a general guideline is to include vegetarian options to offer some diversity.
If you’re showcasing a sumptuous menu, get guests excited by sending out a menu that you can share with them ahead of time. Again, there are many templates you can use to lessen your workload.
Pick a SoundTrack
What is a party without music? A playlist is a great way to set
the mood and keep the party vibes going. Pick songs that are in line with your theme and the energy you want your celebration to have. They don’t all have to be fast-paced dance music either.
Experiment with different songs and make sure to alternate between lively and relaxing music. This will give your event a balanced feel while giving guests who want to dance the opportunity to do so.
Don’t Forget the Gift
Are you throwing your party in honour of someone? Don’t forget to include a special gift for the guest of honour. You can give something that’s on that person’s bucket list, donate to a charity that’s close to his or her heart, or ask your guests to contribute towards one big travel gift. The possibilities are endless.
Planning a party can be exhausting and complicated, but with this guide, it doesn’t have to be!
When planning your themed party, don’t be afraid to experiment and get creative. Just remember to do your research, planning, and preparation well in advance. Experiment with tools like PosterMyWall, and use Pinterest for additional inspiration.